In attendance:  Lesley McCoy, Barbara Crawford, Lora Wait, Lisa Ross, Jim Kenehan,
Jami Howser, Traci Estenson, Stacy Novis, Courtney Johnson, Jill Cohen, Tessa Lamb,
Julie Torrance, Lisa Risch, Stephanie Durland, Holly Schineller, Jeni Hunter, Rosalie White,
Karmie Christian, Cindy Palmer, Denise Hamon, Diana Qircz, Cindy Briscoe,

Stephanie Roberston, Carol Krupinsky, Wendy Neal, Dr.Chuck McDieoitt, Ingrid McCann

Meeting called to order @ 8:15am, Reading Area

 

1.      August Minutes Review & Acceptance

a.       Motion to accept: 

v      1^st= Lora; 2^nd= Stacy

 

2.      Bike Rack Fence Update – Lesley:

a.       Fence is rusted and poses a safety hazard

b.      Lesley informed the District of the potential safety hazard and provided pictures

c.       The District will replace the wrought iron from the bike rack to the crosswalk with wrought iron and will replace the section behind the back rack with chain link fencing to better withstand water from the sprinklers; the District has taken measurements and the iron has been ordered.

3.      Treasurer’s Report - Lora:

a.       Reviewed in detail the Expenses and expected Income of all of the budget line items

b.       The budget is balanced at $59k

c.       Checking and Savings total approximately $45k; approx $4500 spent so far for various events; some before the revenue will commence.

d.       Suggestions are needed for valuable projects – please submit all ideas via the website

e.       Reviewed August’s monthly expenses and income

 

4.      Box Tops for Education Budget Line Revision:

a.       Box Tops have averaged $2500 over the last several years; budget item shows $1300

Ø      Motion:  To increase the Box Top income budget line item to $2500:

¨       1^st = Jeni;      2^nd = Carol;  no opposed

Ø      Motion:  To increase the Discretionary Budget line item by the same amount:

¨       1^st = Chuck;    2^nd = Denise;  no opposed

5.       Amendment of PTO Bylaws to limit spending on teachers’ conference travel expenses – Lesley:

a.       Lisa Gibson and various PTO members discussed limiting the amount of travel expenses to be covered by PTO funds

b.       The PTO has available funds to pay for the seminar fee at $1500 total for the year; much of the funds have gone unused in past years; funds are given out on a first come, first serve basis

c.       The District provides guidelines for food expenses; and that due to budget limitations, there should be no out of state travel for seminars/conferences

d.       Seminar requests must be justified and teachers must submit a proposal for attendance

Ø      Motion:  To Amend the Bylaws to limit spending on conference travel expenses to $250 per teacher per year

¨       1^st:   Courtney      2^nd:  Tessa;  no opposed

 

 

6.      Requisition Book Introduction – Lesley:

a.       Proposed by Colleen Walters to organize and record expenditure ideas at the end of last school year

b.      Forms blank and completed will be held in a binder in the teacher mailbox area

c.       The goal is to make it easy to track the submission, progress and results of various spending ideas

d.      Two forms received already:

v      #1:  Waggoner Wildcat Choir Scholarships:  Ms Weissburg has requested 3 scholarships of $63 each for students in need for this semester only; Weissburg will create the application and will determine need; Registration must go thru Kyrene
e-services; Holly proposed a partial scholarship to encourage full participation in program, perhaps $58 + $5 from child;  Lisa Ross to pursue funding from Site Council instead of using PTO funds; this scholarship program will be assessed of its success and continuation after this semester

Ø      Motion:  To provide 3 Scholarships at $58 each to the Waggoner Wildcat Choir for children in need, if the Site Council cannot pay for these scholarships.

¨       1^st = Holly;   2^nd = Courtney;   no opposed

v      #2:  Character Counts Bulletin Board:  A proposal has been given to replace the current Character Counts bulletin boards with longer lasting materials; current bulletin boards need constant attention.  This banner package is made of longer lasting vinyl material, costs $619 including shipping, includes 6 banners 2.5’ s 6.5’, benefits the entire school and cannot be reproduced due to copyright laws.

Ø      Motion:  To approve the $619 expenditure for new longer lasting Character Counts banners

¨       1^st = Jill;    2^nd = Traci;   no opposed

e.       Site Council Approved Expenditures:   a list is needed of what can be covered by Site Council funds vs what cannot; What are the rules?  Lisa R and Traci E will get the rules and guidelines for the next PTO meeting. 

f.        Funds are available for classroom supplies due to available funds from the budget line of $10k teacher fund startup.  Due to less teachers this school year, only $7300 has been paid out.   Lesley to investigate toner shortages with Kindergarten group as it was stated that Kindergarteners are not receiving homework packages due to toner shortages!

7.      Street Painting Festival – Holly:

a.       Lots of positive feedback and comments to do it again this year.

b.       Site Council funds may be able to be used since the benefits are recognized within normal school hours.

c.       PTO funded the supplies last year; much is still left over from last year and could be reused.

d.       Comment to change program this year so that it is not an exact duplicate of last year:  is probably too late for this year; 2^nd graders from last year were excited and can’t wait to participate this year; Holly will ask the artist to propose a different program for next year.

Ø      Motion:  To approve $200 maximum on supplies if Site Council does not cover those expenses

¨       1^st = Jenny;   2^nd = Lesley;   no opposed

8.      Slow Food Program- Holly:

a.       Program encourages and promotes getting more ‘real’ food into schools; a few events are planned for Labor Day around the valley to help spread the word.  Classes, cooking demos, etc are planned with participation from chefs, politicians and representatives of the food industry present.  Google “Slow Food USA” for more details.

 

9.      Turkey Trot – Lesley:

a.       A new Chairperson is needed as the current chair will be out of town during the week of the Turkey Trot

b.       Please see Lesley if you can chair this fun event!

 

10.  Waggoner Night Out (WNO) - Ingrid:

a.       $942 earned from Polar Ice – the first WNO event of the year! 8/13, 5pm to 7pm; ice rink was exclusive to Waggoner; great savings to parents over public prices

b.       Reviewed WNO Status; $942 puts us at more than ½ way to the fundraising goal of $1500 for the year.

c.       Boston Market Night was a success; many positive comments heard that it helped on busy school event days/nights; $150 estimated in income.

d.       October’s WNO at Moe’s:  Moe’s has closed!  Event will take place at Baja Fresh on Elliot Rd just west of Kyrene.   Comments received that the last event at Baja Fresh a couple years ago – they had too few workers & food took a very long time to receive.  Ingrid will discuss with current Baja Fresh management.

 

11.  Fall Fundraiser:

Ø      Sept 21 week; all on track; PayPal set up.

12.  Sock Rock/Hop Update - Lisa:

a.       This year’s budget is 50% of last year’s; 200+ people in attendance last year; due to budget reduction, ice cream cannot be supplied; largest expenditures are security and maintenance

b.       An additional $300 is needed in order to provide the same quality as last year; don’t want to ask families to subsidize the event.  This event is a community builder, not a fundraiser.

Ø      Motion:  To approve an additional $300 for this event

¨       1^st = Jim;  2^nd = Stacy

c.       Quantities of offered items should be closely reviewed as last year there was an excess of ice cream; a suggestion to approach Paradise Bakery to supply excess cookies was mentioned.

d.       The 5 & Diner will contract with Waggoner to provide meals at $4, with a minimum of $200; but again, this event is meant as a community builder and not a fundraiser.  The additional requirements needed to supply a dining arrangement significantly changes this event from it’s original intent.

 

13.  Book Fair - Jaime: 

a.       $12k achieved in sales!  $2k collected in the Classroom Change War – Ms. Canonico’s class won!  And the Library benefited with books from the money collected from this competition!

Ø      Motion:  To take the cash raised from this Book Fair event

¨       1^st = Lesley;   2^nd = Stacy N.

 

14.  Miscellaneous:

a.       The UPS store at McClintock & Elliot and Kyrene & Elliot will donate 10-15% of all Waggoner sales!

 

Meeting adjourned 9:23am

 

 

Minutes submitted by Ingrid McCann, Secretary.